Odoo for event agencies and trainer networks: schedule and pay freelancers
Freelancers, availability, assignments, hours, fees and client invoices in one system. With our scheduling app for your freelancers. Your own system, no dependence on a SaaS platform.
This week
Four things that cost agencies hours every week.
Availability by phone
Who is free when? Freelancers are called and messaged one by one.
Schedules in spreadsheets
Plans in Excel quickly go out of date, and changes do not reach everyone.
Fees at month-end
Hours are pieced together, credit notes and client invoices created by hand.
Knowledge in people’s heads
Qualifications, ratings and agreements with freelancers are not recorded centrally anywhere.
Your agency in one system.
From the client enquiry to the fee statement.
Freelancer pool
Freelancers with qualifications, licences, regions and hourly rates in one place.
Scheduling app
Freelancers report availability via the app and confirm assignments with one click.
Assignment planning
Assign jobs by drag & drop in shift planning; Odoo spots conflicts immediately.
Time tracking
Record, approve and analyse hours directly on the assignment.
Fees & invoices
Credit notes for freelancers and invoices to clients automatically from the recorded hours.
Clients & quotes
Enquiries in the CRM, quotes from templates and contracts signed digitally.
Excel and WhatsApp, or Odoo with SportJoe?
Do our freelancers need an Odoo licence?
No. Freelancers use our scheduling app or the portal. Only your internal team needs licences.
Can Odoo calculate fees automatically?
Yes. From the recorded hours and hourly rates, Odoo creates credit notes for freelancers and invoices for your clients.
Does planning also work for large events with many coaches?
Yes. In shift planning you see all assignments and freelancers at a glance and can plan entire events with many roles.
Can we start with our existing data?
Yes. We migrate freelancers, clients and ongoing assignments from Excel or your current software.
Let’s talk about your agency.
In 30 minutes we show you assignment planning and billing with Odoo. Free and without obligation.